How to Store business cards leaflets and photosnotes and photos

Storing Business Cards In Small Boxes

As a remporary measure, when on the move, travelling light and staying in hotels, you might not have space or weight allowance on a plane for a large card index box.

An alternative is to reuse your empty or half empty business card box.

Keep all the business cards from an event together, in a box, or with an elastic band.

Business Cards - Use a card index box

Buy alphabetic dividers.

Alternatively, make dividers from card. Copy your first set of bought dividers if in a hurry and needing more.

Leaflets

Keep all the leaflets from one show together. 

Group them into two or more sections. Use the classifications from the event's catalogue or floor plan.

Cut off large borders of heavy card. Staple together related leaflets.

Storage Groups - Double Files For Letters / Printed Emails ; Bills and Invoices

In the British Council, when I worked there, we had two file systems. We printed two copies of every letter we sent out. One was stored in a date order file. You could check all the letters you sent yesterday, or last week, which would be on the top. 

The other system was by subject. All the files for a country or person were listed separately.

Photo Storage

The head of a New Zealand Photographic society showed me his room of shelves. He had hundreds of photos stored in shoe boxes. He simply added a new box with a new date and place for each trip.

In a large hardbound book he recorded two lists. One was the dates on the boxes and the shelving unit and shelf height. 

Turn the book over. He recorded a list by countries. A column listed all the dates he visited them.

 Cities were a subdivision, alphabetically. Attractions were a subdivision of cities, alphabetically. 

You could also do this with a loose leaf folder in order to add new countries or cities or regions  

Large Labels 

Write a large label with the year, date, and local or event on the front of notebooks. Put a duplicate label on the spine and back. 

Write the word diary, notebook, travel, or year on the page edges.