Decide which system you want to use. This might already have been decided by the host if you are joining a meeting. I belong to Singapore Online Toastmasters.
For example:
(alphabetically)
gotomeeting
zoom
Allow twenty minutes in advance to download, type in your name and password, and read the instructions.Before the start you should check everybody can see the timer.
I prefer gotomeeting to zoom because gotomeeting seemed to offer me a clearer tutorial on what to do if joining a meeting.
However, the gotomeeting user guide also helps you to understand how to operate with other systems too.
For example, the mute and unmute yourself button.
Many people think the mute button is the same as when watching a video and that it mutes incoming sound. It does not. It mutes you and unmutes you.
Your options include:
Joining by phone or computer.
Using phone and computer. For example you might have joined on the phone when walking to your home or office, then you arrive and want to see everybody on the big screen, without logging off from the phone and missing vital parts of the conversation.
I joined on the phone because I received a what'sapp message on my phone and the meeting had already started and it was quicker to click on the link on my phone and join the introduction than to copy out the meeting link number and log in using the computer. When I joined through the computer, I was still online with the phone and did not know how to turn off the phone. Nor did I think it was necessary, until I got noise interference and one of the technical people told me to switch off my phone.
I wanted to leave on my phone to read my whatsapp messages - such as private chats from other people online, sending an evaluation form for a speech they were giving.
The host of the meeting has more options. If the host shares with you, to train you, allow you to handle a section of the meeting, you get to see extra options.
A share button allows you to share slides. you might want to practise doing this with somebody at home.
Useful Websites
https://support.goto.com/meeting/organizer-user-guide
https://support.zoom.us/hc/en-us/articles/201362623-Changing-settings-in-the-desktop-client-or-mobile-app
https://gsuite.google.com/intl/en_sg/products/meet/
About the author
Angela Lansbury, travel writer and photographer, author and speaker. Please share links to your favourite posts.
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