1 Choose Your System
Work out the sites which are free or costing and any time constraints.
What will you get from the premium versions?
If it is a free trial, do you have to give a credit card and risk making monthly purchases forever if you forget or can't succeed in cancelling?
Who can fund a premium account?
Who do you know in your business or social group who already has an account which they will share?
2 Set up your webconferencing system account.
Note any logins and passwords and save the information in two places. Try to make it memorable by finding a pattern, or keep repeating it.
3 Read the webconferencing help page.
4 Print the help page or screen capture.
Highlight the important points and actions.
5 Or store login codes and directions somewhere you can quickly copy it and forward it to your co-hosts audience members.
6 You also want to know:
How do you share or hand over hosting the videoconferencing site? (Usually just an icon you click, saying 'share hosting', or words to that effect, then select a name from participants.)
7 How do you admit people? Or
8 Signing in
The first questions your attendees will ask are:
How do I log in? What is the code? What is the password?
Have this written up large on a board beside your laptop.
9 You can have a cork pinboard, a white wipeboard (small ones can be bought from Daeso). Failing all else, clip onto a clipboard.
10 Appoint A Technical Troubleshooter
If you don't, you will delay the proceedings every ten minutes for the first half hour whilst latecomers say they can't log in and ask for help.
11 Train people to change their name on their photo box (the oblong which looks like a microwave) and show their face.
12 Tell everyone to mute during other people's speeches to cut down on background noises.
13 Remind peole to unmute. Show they how to do it on the large computer screen or a small mobile.
14 Follow up thanking people from attending. Send them links to videos you took of meetings.
Author
Author, Author! About the Author
Angela Lansbury, travel writer and photographer, author and speaker. (Not related to the actress.)
Author of twenty books including: Quick Quotations; Who Said What When.
See books and profiles on Lulu.com and Amazon, such as Wedding Speeches & Toasts. Also watch videos on YouTube.
See other posts on singers and statues and languages and destinations.
Online Toastmasters International Meetings
If you want to learn to speak the Queen's English, or Received Pronunciation. join me at my online toastmasters club,
Braddell Heights Advanced. Wednesdays, 7-9 Singapore time which is seven hours ahead of London, England.
https://www.facebook.com/search/top/?q=braddell%20heights%20advanced%20toastmasters
I am also a member of
Singapore Online.9-12 pm, Singapore time, Fridays. I am also a member of
Tampines Changkat Advanced.
Harrovians, London.
Tiarel.
Toastmasters International Find a Club
https://www.toastmasters.org/find-a-club
https://books.google.com.sg/books?id=upSEBwAAQBAJ&pg=PA21&lpg=PA21&dq=quick+quotations
lulu.com/shop/angela-lansbury/who-said-what-when/paperback/product-21713991ape
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